Cycle for the Cause 2022 COVID-19 Preparedness & Guidelines
IMPORTANT: Please continue to check back regularly for most up-to-date guidelines, due to the ever-changing regional impact of COVID-19.
Cycle for the Cause is prepared and excited to hit the road in 2022. We are committed to providing a safe experience for our Riders, Crew, spectators, staff, vendors, and communities that welcome us. To provide a safe and comfortable experience for all, proof of full COVID-19 vaccination with most up-to-date booster information, or negative test within 72 hours of check-in, will be required to participate in Cycle for the Cause. We understand that COVID-19 safety protocols are ever-changing and we are continuously monitoring and following the guidance of our event’s Medical Director, Local and State Departments of Health, and latest CDC guidance for masks, social distancing, and other safety protocols.
PRIOR TO THE RIDE
All participants must be fully vaccinated, including booster if eligible, and provide proof of vaccination
All individuals must be fully vaccinated, including the first booster if eligible. The deadline to have received full vaccination is August 1, 2022. Please upload your vaccination card within your Travel Planner, which you’ll receive this summer from Center Staff. Should you not upload it to this form, you will be asked to show it upon arrival for our bus departure on Thursday, September 15th, 2022 or at Check-In if you are coming directly to our Night 1 Hotel, Doubletree Westborough.
Any concerns about this mandatory vaccination policy due to medical exemption or other should contact our team as soon as possible at firstname.lastname@example.org.
Testing for COVID-19 prior to the Ride
Taking a test 72 hours prior to the event is encouraged, but not mandatory. Test results will be on the honor code. We especially encourage testing if you are traveling from out of the NYC region, and/or if you are coming from a CDC deemed “high risk” area at the time of the event. Click here to see the current status of your region. If you are traveling to the event by plane, we suggest that you test prior to your flight. Any positive test results should be reported to our team ASAP. Individuals who have reached their fundraising minimum and need to stay home due to COVID-19 will be eligible for a medical roll-over to 2023.
Stay home if you’re sick or test positive for COVID-19
Any participant who tests positive for COVID-19, who has not yet received test results, or who has been in close contact with someone who has tested positive for COVID-19 in the past 7 days, must remain home and not participate in Cycle for the Cause.
Individuals who have reached their fundraising minimum and need to stay home due to COVID-19 will be eligible for a medical roll-over to 2023.
For those who are immunocompromised
People who have a condition or are taking medications that weaken their immune system may not be fully protected even if they are up to date on their COVID-19 vaccines. They should talk to their healthcare providers about what additional precautions may be necessary in order to participate.
For more information, see COVID-19 Vaccines for Moderately or Severely Immunocompromised People.
How to stay safe
It is important to understand how to stay safe and protect others. Please review this information to do your part to create a safe event.
Know the signs and symptoms
People with COVID-19 have a wide range of signs and symptoms that may appear 2-14 days after exposure. Please review this information to understand what to look for.
DURING THE RIDE
Social distancing & masking
As we are a Ride that supports/fundraises for a population that is immunocompromised, we are doing our best to ensure safety and comfort for all Riders and Crew while participating in Cycle for the Cause.
Bring multiple well-fitting masks to wear during times when close indoor contact with other participants is unavoidable, such as queueing for indoor meals and programming, in vehicles, group settings, or where social distancing is not possible. Please use best judgment otherwise while indoors, for instance while sitting at a banquet table eating dinner or with your roommate inside your own room. Our team is keeping a close eye on masking guidelines in hopes we will not need to wear them indoors at all by late September, however as of now, please plan to help us enforce this policy to provide peace of mind to fellow participants and staff.
Currently, we are NOT requiring Riders or Crew to wear masks outside at Rest Stops or within outdoor hotel spaces. This is subject to change if infection rates increase regionally, or local guidelines change, leading into the event in September. While outdoors, we encourage Riders, Crew, and Staff to always do what makes them feel more comfortable while participating in Cycle for the Cause.
All third-party staff (hotel, bus drivers, etc.,) and vendors are currently mandated to wear masks when interacting with our participants indoors.
Hotel rooming assignments
As always on Cycle for the Cause, hotel rooms are double occupancy. We will be unable to accommodate special circumstances. If you would like to speak to someone on our team about this and inquire about paying/upgrading for your own rooms throughout the event, please contact email@example.com.
All participants will receive hand sanitizer and three disposable masks in their Check-In Packet.
Feeling sick on the Ride
Any individual experiencing COVID-19 symptoms should seek medical care with our on-site medical team at the first sign of symptoms and mask immediately to mitigate any risk. Testing will be performed at the discretion of the medical team.
If a participant receives a positive COVID-19 diagnosis during the Ride, our team will assist with a quarantine and safe transport-to-home plan. Any close contacts (such as a roommate) will also need to be tested.
Our commitment to keeping you safe
Whether it’s on the bike or off, we commit to a safety-first attitude during the entire Ride. To reduce the risk of COVID-19, we will follow these extra safety measures:
- We are adhering to local and state regulatory policies and departments of public health policies and procedures.
- We will clean high-touch surfaces and shared supplies in accordance with health and safety department guidance.
- We are adding extra space/outdoor options (check-in, “takeaway” meal options, etc.) at all sites to avoid overcrowding and to allow for social distancing.
- We are promoting handwashing, masking and social distancing, and staying home or departing the Ride when sick.
- We are increasing requirements for foodservice and food handling safety.
- We are adding more PPE, rapid tests, and medical Crew team members to be extra vigilant in providing care.
Spectators, friends, and family
We encourage your friends and family to support you during the event. As in prior years, no spectators, friends, or family are permitted to join us at the hotel(s), unless given special permission in advance. Please contact firstname.lastname@example.org to inquire.
We encourage all participants to invite friends and family to the Red Party / Closing Ceremony in NYC on Sunday, September 18, 2022. Details to follow. We encourage all spectators to be vaccinated or have a negative COVID-19 test within 72 hours of the Red Party.
AFTER THE RIDE
I tested positive after the Ride; now what?
If you fall ill after the Ride and/or test positive for COVID-19, please contact email@example.com.